Administrative Coordinator - Visit Santa Barbara
Visit Santa Barbara is an organization providing a comprehensive visitor’s guide to Santa Barbara, CA.
Reporting to the Administrative Manager, the Administrative Coordinator will provide administrative and program support to the organization, by performing functions related to the front office operations and visitor services, through directing and coordinating activities consistent with established goals, objectives and policies.
Duties / Responsibilities:
Perform general office duties to include, shipping, photocopying, screening and fielding phone calls and emails to appropriate staff;
Greet visitors, determine nature of business and coordinate accordingly;
Coordinate mail room activities to include monitoring postage, supplies, performing daily mailing functions for outgoing mail, distribution of incoming mail, special mailings, packages and ensure sufficient available postage on postage machine;
Maintain office equipment/furniture/machine acquisition, safety, maintenance and schedules repair service as needed;
Coordinate with vendors to include pick-ups and deliveries for courier and IT requests;
Manage inventory and orders office supplies;
Maintain inventory control procedures, including onsite and offsite collateral inventory;
Manage orders for sales department, administration and operations;
Coordinate set-up and clean-up of food / beverage orders for internal business meetings;
Assist in office maintenance including organization and light housekeeping of kitchen, bathroom, conference rooms, amenity closet, patios, IT and cleaning closet;
Assist Administrative Manager on various projects and events, as needed.
Proficiency in the Microsoft Office suite of products;
Ability to type accurately on a keyboard of at least 60 words per minute;
Proficient oral and written communication skills;
Possess strong attention to detail, organizational, multi-tasking and time management skills;
Proficient customer service skills and demonstrated diplomacy acumen when interacting with visitors, clients, vendors and hospitality community;
Ability to work to strict deadlines in a fast-paced environment;
General familiarity with Santa Barbara as a destination;
Must hold a valid California driver’s license, clean driving record and auto insurance, in addition to a reliable vehicle to use on company business;
8:00Am – 5:00PM Monday through Friday
$17.00 - $19.50 per hour, DOE; health insurance @ 100% coverage for employee; paid sick and vacation time; 401k with 3% annual employer match.