Administrative Coordinator - Visit Santa Barbara

Apply for this Position

Application Form     (* indicates required field)

Please attach the following files

Please upload either a word or PDF version of your cover letter for this position.
Please upload either a word or PDF version of your current resume.
Such as letters of recommendation, work examples, etc.

Please answer the following questions to help us better evaluate your application.

All applicants are considered for all positions without regard to race, color, creed, religion, sex, national origin, citizenship status, ancestry, age, marital status, veteran status, physical or mental disability, pregnancy, medical condition, sexual orientation, or any other legally protected status. By completing this application, you are seeking to join a team of hardworking professionals dedicated to consistently delivering outstanding service to our customers and contributing to the
financial success of the company, its clients, and its employees. Equal access to programs, services and employment is available to all qualified persons. Those applicants requiring accommodation to complete the application and/or interview process should contact a management representative.

You must agree to the disclosure statement provided in order for us to accept your application.

You will receive confirmation after we have received your application.

Company Profile:

Visit Santa Barbara is an organization providing a comprehensive visitor’s guide to Santa Barbara, CA.

Job Summary:

Reporting to the Administrative Manager, the Administrative Coordinator will provide administrative and program support to the organization, by performing functions related to the front office operations and visitor services, through directing and coordinating activities consistent with established goals, objectives and policies. 

Duties / Responsibilities: 

Perform general office duties to include, shipping, photocopying, screening and fielding phone calls and emails to appropriate staff; 

Greet visitors, determine nature of business and coordinate accordingly;

Coordinate mail room activities to include monitoring postage, supplies, performing daily mailing functions for outgoing mail, distribution of incoming mail, special mailings, packages and ensure sufficient available postage on postage machine;

Maintain office equipment/furniture/machine acquisition, safety, maintenance and schedules repair service as needed;

Coordinate with vendors to include pick-ups and deliveries for courier and IT requests; 

Manage inventory and orders office supplies; 

Maintain inventory control procedures, including onsite and offsite collateral inventory; 

Manage orders for sales department, administration and operations; 

Coordinate set-up and clean-up of food / beverage orders for internal business meetings; 

Assist in office maintenance including organization and light housekeeping of kitchen, bathroom, conference rooms, amenity closet, patios, IT and cleaning closet; 

Assist Administrative Manager on various projects and events, as needed. 


Proficiency in the Microsoft Office suite of products;

Ability to type accurately on a keyboard of at least 60 words per minute;

Proficient oral and written communication skills;

Possess strong attention to detail, organizational, multi-tasking and time management skills;

Proficient customer service skills and demonstrated diplomacy acumen when interacting with visitors, clients, vendors and hospitality community;

Ability to work to strict deadlines in a fast-paced environment;

General familiarity with Santa Barbara as a destination;

Must hold a valid California driver’s license, clean driving record and auto insurance, in addition to a reliable vehicle to use on company business;

Working Hours:

8:00Am – 5:00PM Monday through Friday


$17.00 - $19.50 per hour, DOE; health insurance @ 100% coverage for employee; paid sick and vacation time; 401k with 3% annual employer match.

Location: Santa Barbara, CA
Apply for this Position
Apply at: