Administrative Communications & PR Coordinator - Visit Santa Barbara

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Company Profile:

Visit Santa Barbara is an organization providing a comprehensive visitor’s guide to Santa Barbara, CA.

Job Summary:

Reporting to the Communications Director, the Communications & Public Relations Coordinator will provide administrative and program support to the Communications Department by implementing public relations and communications programs and initiatives.

Duties / Responsibilities:

  • Record Keeping:
    • Monitor press clips database and tracks clips;
    • Assist with tracking and updating media and PR contacts and activities in CRM and Cision databases;
  • Assemble and distribute press kits;
  • Responsible for media passes and amenities for visiting journalists and influencers, to include:
    • Tracking, assembling and distributing media passes and amenities;
    • Assist with monitoring and replenishing inventory.
  • Media assets distribution/management to include:
    • Maintaining the media gallery of photos and b-roll;
    • Respond to media requests for photos and b-roll.
  • Reports:
    • Compile PR clip reports monthly, as needed;
    • Create layout for the monthly Marketing Spotlight report;
    • Create layout of other Communications Department collateral pieces and presentations as needed and assist with content, as needed.
  • Assist with planning itineraries and booking reservations for visiting media, working with Visit Santa Barbara members and industry partners;
  • Research and prepare story ideas and pitches, as needed.
  • Press releases:
    • Assist with researching and compiling content for press releases, as needed;
    • Handle layout and printing, as needed.
  • Manage PR magazine library and other subscriptions;
  • Assist with responding to media requests for information and fact-checking, as needed;
  • Administrative Support:
    • Serve as back-up support for receptionist, answering incoming calls and emails and responding to visitor and client inquiries via phone;
    • Assist with maintenance of mailroom, kitchen and amenity room, as needed;
    • Assist with mail distribution and coordinate courier service schedule, as needed;
    • Other duties/projects, as assigned by Communications Department.
    • Assist with tracking and reporting public relations activities and results;
    • Assist with tracking and reporting expense data for Communications Department.

Qualifications:

  • Proficient in Microsoft Office suite of products, database programs and internet;
  • Strong administrative, data entry and organizational skills, with excellent attention to detail and high level of accuracy;
  • Strong time management skills with ability to prioritize tasks, while performing effectively in fast-paced environment;
  • Self-starter with ability to own tasks and drive them through to completion, take initiative and proactively support needs of the Communications Department;
  • Team player with positive, cooperative attitude who communicates with respect, consideration and discretion both within the office and externally;
  • Familiarity with Santa Barbara South Coast attractions, restaurants and places of interest;
  • Strong editing, fact-checking and basic research skills;
  • Writing and basic public relations skills desirable;
  • Excellent interpersonal and customer service skills;
  • Must have use of vehicle for use while on company business;
  • Must be available to work occasional evenings and weekends, if needed;
  • Must be able to lift up to 40 pounds in transporting equipment and materials;
  • Must have valid California Driver’s License and auto insurance.\

Working Hours:

8:00AM – 5:00PM Monday through Friday

Compensation:

$17.00 - $19.50 per hour, DOE; health insurance @ 100% coverage for employee; paid sick and vacation time; 401k with 3% annual employer match

Location: Santa Barbara, CA
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